NetDexterity works to solve the needs of private and public sector organizations that need to produce highly confidential documents with a large number of collaborators and reviewers without compromising the confidentiality of the documents.
A public sector client has highly-sensitive financial reporting responsibilities. In order to support their reporting activities, they required a system to secure and protect the integrity of documents through the creation process.
The Automated Distribution of Confidential Documents consists of 3 components:
1. Distribution Workspaces for Microsoft Office SharePoint Server 2007: provides a collaboration environment where Rights Management documents are stored. Allows the management of distributions and facilitates the incorporation of feedback into master copies of documents.
2. Distribution Add-In: a Microsoft Word add-in that integrates with Rights Management Services to provide additional protection; it protects personalized watermarks which are automatically inserted into every copy of secure documents when they are opened and prevents users from tampering with the watermarks. It also ensures that users with Print rights can only print to a list of secure printers assigned to users, and adds printing activities to the audit log, recording who printed which documents, to what printers, which pages, and how many copies were printed. It also records any suspicious activities (such as attempts to tamper with watermark or turn-off the visibility of watermarks when printing). The add-in ensures that only users who have the add-in installed cap open secure documents by tying into Information Rights Management capabilities of SharePoint and Word.
3. Distribution Application: a service that automatically prepares the distribution of one or more documents based on a schedule and sends notifications to participants providing them with links to personalized versions of the documents they are authorized to see. The application also automatically prints documents with customized watermark for all participants who are intended to receive paper-only copies of the secure documents.
Automated Distribution of Confidential Documents: enables private and public sector organizations to distribute highly confidential documents has not been reviewed by any customers.
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The views and opinions submitted and expressed here are not those of Microsoft.